Executive Assistant to the CEO

Location: Global remote or Santiago, Chile
Report to: Chief of Staff and Operations
Overtime Status: U.S. non-exempt; international exempt
Contract type: Permanent
Working hours: Full-time
Salary Range: $72,000-90,000 (U.S based). Geographic differential applied based on location. Candidates must have the right to work in the country from which they are applying.

About Us

The Global Methane Hub is the first coordinated philanthropic approach to methane mitigation funding. We support ambitious catalytic investments, lay the groundwork for long-term transformation of challenging sectors, and also deliver quick wins in sectors that are ripe for action on the ground. The Hub focuses on the energy, agricultural, and waste sectors which account for 96% of human-caused methane emissions.

Our actions are global in nature but believe quick wins will only be had if we engage sub-nationals and local communities. Our grantmaking focuses on the highest emitting sectors and regions with a team spread out in six continents and is headquartered in Santiago, Chile.

Position Summary

We are seeking a highly motivated and passionate Executive Assistant (EA) who can provide outstanding administrative support to our CEO. The EA will have the unique opportunity to interact with a variety of corporate, nonprofit, and foundation partners, as well as policymakers, academics, investors, and civil society. This is an ideal position for a professional with previous experience supporting senior executives in a professional environment who has a passion for environmental issues and urgent action on the climate crisis.

The position reports to the Chief of Staff and Operations (COSO) but directly supports the CEO, frequently partnering with the program assistants and collaborating with staff to ensure that the organization’s strategies are implemented effectively and efficiently.

Job Responsibilities:

• Provide comprehensive administrative support to the Chief Executive Officer of a global, philanthropic organization.
• Manage complex calendars and schedules, responding internally and externally in a time-appropriate and detail-oriented manner.
• Prepare briefing materials for the CEO that provides detailed information in advance of key meetings and events.
• Manage email correspondence, determining the level of priority and follow-up.
• Effectively handle composing and preparing correspondence to key stakeholders with a high degree of professionalism, accuracy, and confidentiality; including Steering Committee, Advisory Board, and other stakeholders.
• Make complex, international travel arrangements including flights, hotels, transport, visas, agendas, and key contact information. Manage changes and anticipate needs.
• Manage logistics for in-person and virtual meetings. Arrange for conference rooms and audio/visual requirements as necessary.
• Support drafting of oral and written presentations.
• Prepare and submit expense reports.
• Collaborate and build relationships internally and externally, including communicating effectively with people in the organization.
• Support meetings with internal and external stakeholders by taking notes, preparing meeting materials, and following up with participants.
• Manage external contacts; proactively understanding who they are and keeping track of periodic communication needed for primary contacts.
• Assist the broader team in coordinating the agenda of team meetings and off-sites.
• Support the Chief of Staff and Operations with administrative tasks, as requested.
• Perform other duties as assigned.

Candidate Profile:

The following offers an aspirational view of our ideal candidate profile; however, we encourage applications from candidates with a wide range of experiences and backgrounds, especially those from underrepresented groups.

• Demonstrates organizational values of equity, agility, humility, integrity, and care.
• 3-5 years of experience in a similar role, preferably with an international organization. Philanthropy/NGO experience preferred.
• High level of discretion and attention to confidentiality and information security.
• Excellent verbal and written communication skills in English. Spanish language skills are highly desired.
• Exceptionally organized and detail-oriented.
• Highly collaborative with excellent interpersonal skills and ability to relate to all levels of the organization, external partners, and grantees. Brings a learner’s mind-set to the role.
• Ability to multitask and make quick, critical decisions; able to work well under pressure.
• Ability to work with all levels of external partners, high degree of professionalism.
• Proficiency in Google Workspace and Microsoft Office applications.
• Team player, with the ability to navigate a diverse, multicultural, and interdisciplinary team.
• Highly interested, motivated, and engaged to work.
• Passionate about being part of the climate change solution.

Additional information:

• This will be a full-time (40 hours/week) remote role. Given the job reports to the CEO, based in Santiago, Chile, the Executive Assistant ideally should overlap hours with GMT-3 time zone but will require flexibility in order to collaborate with staff and stakeholders in multiple time zones.
• Ability and willingness to travel internationally (~10%).
• Please note that the successful candidate may undergo reference checks prior to starting employment.

How to Apply:

Please send a resume and cover letter to [email protected]. Applications will be accepted until January 12, 2025.

Hiring Statement

The Global Methane Hub is a project of Windward Fund, a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. GMH and Windward are committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding, and enables each of us to realize our potential. Our work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.

Non-U.S. Based employees will be offered a local employment contract through Atlas, an Employer of Record service. Benefits will include all statutory requirements for the hiring location, but at a minimum, GMH offers: 100% employer-paid health, dental, and vision insurance for employees and their families; 20 days of paid time off, up to 12 weeks of paid sick leave, 16 weeks of parental leave, holidays according to the local calendar, and an additional week of paid time off for end of year office closure. Employees receive wellness, technology, and home composting benefits in addition to professional development and training opportunities.

U.S. based employees are employed by our fiscal sponsor, the Windward Fund. Windward offers a comprehensive benefits package that includes 100% employer-paid health, dental, and vision insurance for employees (and their families). Employees are able to enroll in 401k retirement plan and are eligible for a 3% automatic contribution and up to a 3% employer match on 401k contributions. Employees are also eligible for pre-tax transportation benefits. Employees will receive 160 hours of vacation time, 80 hours of health leave, up to 2 days of casual leave, and 20 hours of volunteer leave annually. Employees will also receive 13 paid holidays throughout the calendar year. Employees are eligible for 12 weeks of paid family and medical leave after 90 days of employment.

E-Verify

Windward participates in E-Verify and will provide the federal government with employees’ Form I-9 information to confirm authorization to work in the United States. Job candidates and employees authorized to work may not be discriminated against on the basis of national origin or citizenship status.